OSU employees will be encouraged to work remotely where work responsibilities and duties allow.

Please note: A decision to allow an employee to work remotely during the COVID-19 response is at the supervisor’s discretion and based upon whether the employee’s position allows them to perform the necessary work remotely. University Human Resources recommends the supervisor document approval for the temporary arrangement via an email that clarifies expectations, timelines and communication during this temporary period. If the supervisor needs consultation regarding a remote work request they are advised to contact their Human Resource Strategic Partner.

During the COVID-19 response, a formal telecommuting agreement is not necessary. If remote work during the COVID-19 response needs to be extended beyond 30 days, please speak with your designated HR Strategic Partner.  

For questions about reimbusement, see this FAQ for phones and this FAQ for home internet.

Employees and supervisors should identify which work responsibilities can successfully be accomplished remotely. Best practices and points to consider include:  

  1. Set Clear Expectations
    • Together with your supervisor and team, set clear expectations about the work that you will be doing and how you will be doing it.
    • The best way to check understanding is to ask questions relating to what you have discussed to make sure you are working towards the same goals. This may also be a good time to focus on your own professional development and/or complete any compliance training that you may not have had time for previously.
  2. Designate a Space for Work
    • Even without a designated office space in your home, having an area that can be used solely for working purposes will help to compartmentalize home life and work life and aid in better productivity.
  3. Set and Respect Your Working Hours
    • Just as if you were on site, it is important to start and end your day per your normal routine. Also schedule in time to take breaks as you would do in the office so you remain productive and ready to start the next challenge.
    • Work with your supervisor and team to agree on expectations and remember to respect your personal time, too. It’s just as easy to work longer hours as it is to get distracted by household chores.
  4. Be Accessible, Responsive and Reliable
    • When you are working remotely, what you are working on may not be as clear as if you were discussing a project in person, which means more effort needs to be placed on communication as a whole.
    • It is beneficial if you can supplement email or text communication with frequent face-to-face and voice interactions depending on what type of discussion you are having.
    • Continue to schedule and conduct your team meetings, one-on-one meetings, project meetings, etc. There are various tools and applications to support these types of meetings remotely.
    • If you haven’t understood a message clearly, don’t be afraid to clarify job requirements regularly so you and your team members are sure that you are on the same page.
  5. Avoid Distractions
    • Ask friends and family not to contact you during your designated working hours, the same as if you were in the office.